Your building's one chance to have construction deficiencies fixed at the builder's cost. Performed months 6–10 after registration by Tarion's pre-approved and preferred engineering consultant — six consecutive years. Serving newly registered condominium corporations across the Greater Toronto Area and all of Ontario — including Ottawa, Kingston, Hamilton and Waterloo Region.
Every major system, from the underground parking garage to the roof — documented to the standard Tarion and builders respond to.
Comprehensive inspection and documentation of defects in work and materials covered under the Tarion warranty's one-year, two-year and seven-year periods.
The audit is the start, not the end. We stay engaged through the builder's repair period so acknowledged deficiencies actually get fixed.
A newly registered corporation inherits a sequence of dates it did not choose and, in most cases, was never told about. Warranty coverage on construction deficiencies does not get taken away — it expires, quietly, on the calendar.
Find your registration date first. Everything below runs from it.
The obligations do not stop when the report is filed. This is where most coverage is lost.
The obligation boards least expect is the 90-day one. An abandoned Tracking Summary is a weak evidentiary record precisely when you need a strong one.
The Condominium Act requires the audit; Tarion sets who may carry it out. The bar is a professional credential, and it is not negotiable.
A performance auditor must hold a certificate of authorization under the Professional Engineers Act, or a certificate of practice under the Architects Act. A general home inspector is not qualified to perform a condominium performance audit in Ontario, however thorough their report looks. HexoTech holds a Certificate of Authorization from Professional Engineers Ontario, and the engineer who attends your building is the engineer who seals the report.
A deficiency list is only as useful as it is defensible. “Water in the parking garage” is a symptom a builder can close out with a patch. “Water penetration at the P1 north wall construction joint, 2.4 m east of column C4, observed after three rainfall events, staining consistent with an ongoing ingress path” is an item the builder must respond to and Tarion can assess. The difference is engineering judgment applied on site, and it is decided long before anyone reaches conciliation.
In fifteen years of this work, nearly every lost claim we see traces to one of these. All four are avoidable, and none of them require anyone to have been negligent.
Booking at month nine leaves no room to survey owners, chase missing as-built drawings, or re-attend if weather blocks a roof or envelope inspection — and no margin at all before the month-12 filing deadline. Book at month four or five. Auditors book up, and a rushed engagement produces a rushed inspection.
A board accepts a repair because the visible problem is gone. The stain is painted over; the water path is untouched. It returns after the warranty period, and the record now says the item was resolved. Before closing any item, ask what the root cause was and how it was confirmed fixed. If the answer is “they replaced the drywall,” you do not have an answer.
Directors turn over and property managers change, often more than once inside a 30-month process. The single most common reason a claim loses momentum is that nobody left on the file remembers what was originally reported or why. The designate can be a board member, the property manager, or the performance auditor — and naming the auditor is worth considering, because the person who wrote the report is usually best placed to defend it.
The audit is not paperwork to be filed. Every deficiency documented and repaired inside the warranty period is a repair the builder pays for. Every one missed becomes a line item in a future reserve fund study — paid by owners, at a higher cost, years later. For a new corporation it is the single highest-return engineering decision available.
A newly registered corporation owes Tarion a performance audit in months 6–10, and owes its owners a Class 1 reserve fund study within the first year. Most boards procure them separately, from different firms, months apart.
Both engagements require a full inspection of the same common elements by a qualified engineer. Run together, that is one mobilization, one set of site attendances and one engineer who knows the building — and, more importantly, the audit findings properly inform the study. A deficiency the builder repairs under warranty should not be sitting in your 30-year funding plan as an owner-funded expenditure. A deficiency the builder refuses should be. Only someone who worked both files knows which is which. See our reserve fund studies for what that engagement covers.
New board? Every deadline in order, from registration to year seven: The Condominium Performance Audit Timeline
Your audit window is already open. Contact us now to secure your schedule — boards that book early get the full window for owner surveys and follow-up.
Book Your Audit →Fast resolution of the work, exactly what we needed.
The audit of the common elements must be performed between 6 and 10 months after the condominium's registration, and submitted to Tarion with the Performance Audit Tracking Summary before the end of the 12th month. Missing this window can forfeit warranty coverage worth hundreds of thousands of dollars.
The performance auditor must hold a Certificate of Authorization under the Professional Engineers Act or a Certificate of Practice under the Architects Act. HexoTech holds a PEO Certificate of Authorization and has been Tarion's pre-approved and preferred engineering consultant for six consecutive years.
All major common elements: building envelope (roof, walls, windows, balconies), the underground parking garage and structure, mechanical, electrical, plumbing and HVAC systems, fire protection and life safety, interior common areas, plus a review of as-built drawings and a unit-owner deficiency survey.
The builder has an 18-month repair period from the first anniversary of registration to address items on the Performance Audit Tracking Summary. We follow up through that period, review the builder's repairs, and support the corporation through conciliation if disputes arise.
The audit is your corporation's single best opportunity to have construction deficiencies repaired at the builder's cost. A thorough, well-documented audit — with deficiencies tied to the Ontario Building Code and Tarion's warranty categories — is the difference between items being acknowledged and repaired, or denied.
It depends on the building — unit count, number of towers, whether there is structured parking, the extent of the amenity spaces and the state of the turnover documentation all move the number. We quote a fixed fee in writing before starting, so the board approves a number rather than an hourly estimate. Send us the building address, registration date and unit count and we will respond within two business days.
Contact us the same day you realise it. If you are still inside the twelfth month there may be time to conduct the audit and file the report and Tracking Summary. If the first-year deadline has passed, coverage under the one-year common elements warranty is affected, but the second-year and seven-year warranties have their own separate windows — a Second Year Common Elements Form can be submitted any time during the second year, and major structural defect claims run to the seventh anniversary. A late start is worse than an early one; it is not the end of your options.
The designate is the corporation's single point of contact with Tarion, named on an Appointment of Designate Form. It can be a board member, the property manager, or the performance auditor — and yes, it can be us. Boards choose the auditor when they want continuity through director and management turnover, since the engineer who identified an item is best placed to defend it 18 months later.
The corporation must give the builder reasonable access during regular business hours to carry out repairs on warranted items. Refusing or obstructing access weakens your position, so coordinate it properly through the designate and document what was done on each attendance.
Yes. We are also frequently asked for a second opinion on a completed audit — usually when a board suspects the deficiency list was too thin, or when the builder has disputed findings the board believes are sound. We review the existing report and Tracking Summary against what we find on site rather than accepting either at face value.
Serving the Greater Toronto Area & Ontario
Toronto • North York • Scarborough • Etobicoke • East York • Mississauga • Brampton • Vaughan • Richmond Hill • Markham • Thornhill • Aurora • Newmarket • Stouffville • King City • Oakville • Burlington • Milton • Halton Hills • Pickering • Ajax • Whitby • Oshawa • Caledon — plus Hamilton, Ottawa and communities across Ontario.
